Presentation Guidelines

What is an Oral Presentation?

As an oral presenter you can deliver your presentation live to the audience effectively and engage with fruitful discussions with the audience. Oral presenters will get lot of benefits in their registration fee package.

Guidelines for the presentation slides

• Consider about the sequence and relevancy about slides. Current slide should build a path to next slide
• Use graphs and charts to illustrate your prominent points. Those will help audience to clearly understand the content.
• Make it simple. Too much fancy graphs and charts with huge data and numbers will mess the mind of audience. Don’t use more flash, gif images and fancy colors. Otherwise audience will only remember those effects not your message. Make it simple!
• Use the 6-6-6 rule: (maximum 6 words per bullet, maximum 6 bullets per slide, and maximum 6 text slides in a row). The fewest words and effective imagery will have the most powerful effect.
• Use high-contrast, easy-to-read fonts that are common to most computers. Do not use ALL CAPS, italics, and other enhancements that clutter and are distracting. A good guideline is a minimum of 30-point text.

Presenting Effectively at the Conference

Please follow the below guidelines do your presentation very effectively and these tips will help you to keep the audience interested throughout your presentation.

• Form a story. Try to tell a story rather than giving too much of information. Organize your thoughts , develop a good transitions between slides and give more information
• Use visual aids. Visual aids Such as slides attract and hold an audience’s attention and help to reinforce what you say as well as helping you keep on track with your presentation. You need to keep these visuals – and your remarks – simple and easy to read and understand.
• Kick off start. Start the presentation with some eye-opening facts from your findings. One good way to get their attention is to start with a question.
• Make the case relevant to audience. Try to prove your points and findings to audience. More your presentation relevant to audience more they will be interested.
• Reduce your introduction. The session chair will introduce you and save time for important facts.
• Never read from your slides. Your audience will be reading your slides. Support that with more clarifications.
• Practice speaking. Practice much as possible. Consider about time. You will be only have 15 – 20 min. use it wisely. Use it full. The more you practice, the more you will be comfortable.
• Avoid jargon.  Using more specific word may be reduce the interesting for audience. Especially when speaking regarding your institutes/company processes.

• Give priority on findings. Give more priority on your findings and outcomes. Reduce time spending for background.

Things to do before the presentation at the conference to prevent technical delays/issues

• Ensure that you are available at least 30 minutes before the session starts on the days of the conference.
• All presentations must run on the Windows operating system – the Laptop and the Presentations MUST be submitted to the IT table 15 minutes in advance to ensure that the sessions run according to schedule without any delays.
• Bring an extra-copy of your presentation to the conference on a USB media storage device. This copy is to be used as a backup if required at the IT table.
• Make sure the USB media storage device and presentation file is properly labeled with your name, presentation day, and time
• Ensure that you are available at least one hour before the session
• Send your final presentation via mail to the organizing committee by the prescribed deadline
• If you need any special arrangements (Different operating system, videos to be displayed etc.,) you should communicate to the organizing committee the presentation submission deadline.
• Please note that the organizing committee shall not be held responsible for any technical issues occurring due to late communication.

Technical Assistant for your presentation

• A technical assistant will be provided for technical issues during your presentation
• All presentations must run on the Windows operating system – the Laptop and the Multimedia Projector will be available. The recommended software to be used is Microsoft PowerPoint.
• SMART pointer will be provided. Click here for more information and guidelines regarding pointer.

What is a poster presentation?

As a poster presenter you can deliver your presentation to the audience effectively in the form of a poster.

In a poster session, there is no formal oral presentation; instead, each author is assigned a display area on which diagrams, graphics, data, pictures/photos, and a small amount of text are presented.

The poster should be self-understandable, but the author should be available at certain times, such as refreshment breaks and during the devoted poster session, to interact with viewers and answer questions.

Poster presenters will get lot of benefits in their registration fee package.

General Guidelines for Poster Production

How you should make the content of a poster? A good poster should answer following questions.

• Does the poster deliver a message?
• The information’s are enough or too much?
• Graphics are expressing the information?
• Is it original in its content or findings?
• Is the methodology mentioned?
• Are aims and objectives mentioned?
• Are the conclusions/results presented?

Visual guideline for posters.

• Make the layout and show it to your colleagues first.
• The heading of the poster should be visible and it should include topic, Author name and contact details.
• The letters should be visible at least from approximately 2.5 meters.
• Use simple format and more spatial layout with good color combination.
• Use reader friendly icons and symbols such as arrows, numbers and etc.
• Avoid much as possible abbreviations and jargons.
• Highest clarity and visibility will attract the audience.

Poster Size

If you wish to present your research via a poster, a poster presentation session is allocated. Each poster is displayed in one hour session.

Dimensions for the posters are 2*3 feet (Width 2 and Height 3). Please ensure that your poster does not exceed this size.

Poster Submission

Please ensure that you handover the poster to the organizing committee at the registration table by the Lunch time of the first day.

Poster viewing session and Evaluation

A time slot will be allocated for the poster viewing in the conference program and Please ensure that you stand by your poster(s) during that session for discussion and questions.

As visitors examine the display area, the poster presenters are then able to explain on material viewed, answer questions, exchange contact information, and fully discuss the subject matter.

Best Poster Award

Based on the marks given by the evaluation committee including the session chair and the two evaluation panel members for the poster session, Session Chair decides which presentation will receive the Session’s Best Presentation Award in the poster session. A medal with a certificate will be awarded for the best poster presenter at the conference awarding ceremony.

If you wish your paper to be published in Conference Publications, but will not able to attend the conference, you have an option to register as a “virtual presenter”.

• Abstracts and papers will be published in conference proceedings
• Upload a presentation of your paper to conference website
• Submit your paper for peer review to the supporting Journals
• An author certificate, Proceeding book and conference materials will be posted to every virtual presenter after the conference

Evaluation of the Presentations

 All the presentations (Oral/Poster) will be evaluated by the session chairs and evaluation panel members based on the given criteria. Based on the marks given by the session chairs and evaluation panel members, best presenter in each session, best overall presenter, best student presenter and best poster presenter will be selected. All these winners will be awarded at the Awards ceremony.